The Booking System and Contracts – University of Copenhagen

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The Booking System and Deadlines

Deadlines

For the spring semester (rentals start January 1st or February 1st) invitations will be sent out mid to late November.

For the fall semester (rentals start July 15h, August 1st, August 15th or September 1st) invitations will be sent out mid to late June.

For the summer "semester" (bookings in July and/or August only) invitations will be sent out late May.

Accessing the booking system as a student

If you are eligible to apply for housing via the University of Copenhagen Housing Foundation, the University of Copenhagen will inform the University of Copenhagen Housing Foundation after you have been admitted. Thereafter you will receive an invitation to apply in the online housing booking system. The University of Copenhagen Housing Foundation cannot invite you until The University of Copenhagen has confirmed your eligibility. Some students (usually only full degree students) will receive an invitation before they are officially admitted to UCPH. In such cases the invitation is withdrawn if you are not admitted to the University of Copenhagen.

If you are already in Copenhagen and studying at UCPH, and have been managing housing on your own so far but now wish to use our services, you should contact us directly at contact@housingfoundation.ku.dk and attach your letter of admission. We will then send you an invitation to the booking system.  

Please note that it is not possible to request a specific housing option before entering the booking system. You are required to choose between the available options shown in the system.

Accessing the booking system as staff

If you are eligible to apply for housing via the University of Copenhagen Housing Foundation you should contact us directly at contact@housingfoundation.ku.dk and attach some sort of documentation of your employment or collaboration with UCPH, e.g. a letter of employment, a statement from your supervisor, or something else that documents your stay. We will then send you an invitation to the booking system. It is also possible for a contact person (a secretary at your institute, your supervisor, or other) at UCPH to ask us to send you an invitation on your behalf. That way the request automatically serves as documentation.

Please note that it is not possible to request a specific housing option before entering the booking system. You are required to choose between the available options shown in the system.

Booking fee

Please note that it costs a booking fee of DKK 600 to book housing through the UCPH Housing Foundation online system. This fee applies when you do a booking, but not if you just browse through the system without booking anything. The booking fee is charged to your account after you do a booking, and is not to be paid in advance in order to access the system.

You can see our list of fees here.

Remember that you must check your e-mails often. This goes for both the e-mail you originally informed the University of Copenhagen of - as well as the one the University of Copenhagen provides you with upon admission/employment. It is your own responsibility to make sure you know how to use your University of Copenhagen e-mail and remember to check it. If you are travelling or unable to gain Internet access for other reasons, you should ask someone to check it on your behalf. We may need to get in touch with you concerning housing issues and we often need a quick reply.

Webpage

We strongly advise that you familiarize yourself with the application procedure and the various options in advance, so that you will be able to fill in your application and make a decision quickly once you have received the invitation. Please note that the longer you wait; the less  options you are likely to have left as options may be taken by other applicants while you are thinking about it.


Filling in your general information

Follow the link and fill in your personal and contact information etc. Please be meticulous when you fill it in. It is your responsibility that it is correct and that we are able to contact you.

Please note that some rooms are reserved for a particular gender (for instance some shared apartments). It is therefore important that you state this information correctly. Some students may be admitted to several faculties. If so, please choose your main area of study.

After you have filled in your general application details; as a rule, we will be corresponding via the email address that you have registered with us. If you wish to change your preferred email address, please make sure to change it in your online contact information immediately. Please also add a Danish phone number as soon as you have one.

Hall of residence/shared student apartment

The University of Copenhagen Housing Foundation is typically able to offer a room in a hall of residence or shared student apartment to approx. half of the eligible students arriving in an autumn semester and most of the students arriving in a spring semester. When there are no more vacant rooms in a hall of residence/shared apartments, students can chose a room offered by a private landlady/landlord.

Rooms with a private landlady/landlord

If you prefer a room with a private landlady/landlord or if there are no more rooms left in halls of residence/shared student apartment; the University of Copenhagen Housing Foundation online system also lists offers given by private landladies/landlords.

Please note that these rooms are not rented via the University of Copenhagen Housing Foundation, nor does University of Copenhagen Housing Foundation vouch for private persons. It is not possible for the University of Copenhagen Housing Foundation to inspect the rooms.

Payment is made directly to the landlady/landlord. Rent is typically monthly. You should be prepared to pay a deposit in advance to book the room.