The Booking System and Contracts – University of Copenhagen

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The Booking System and Deadlines

Deadlines

For the spring semester (rentals start January 1st or February 1st) invitations will be sent out mid to late November.

For the fall semester (rentals start July 15h, August 1st, August 15th or September 1st) invitations will be sent out mid to late June.

For the summer "semester" (bookings in July and/or August only) invitations will be sent out late May.

Our capabilities

The University of Copenhagen Housing Foundation is typically able to offer a room in a hall of residence or shared student apartment to approx. half of the eligible students arriving in an autumn semester and most of the students arriving in a spring semester. 

Accessing the booking system as a student

The University of Copenhagen will inform the Housing Foundation if you are eligible for housing after you have been admitted. Thereafter you will receive an invitation to apply in the online housing booking system. 

If you are already in Copenhagen and studying at UCPH, and have been managing housing on your own so far but now wish to use our services, you should contact us directly at contact@housingfoundation.ku.dk and attach your letter of admission. We will then send you an invitation to the booking system.  

Accessing the booking system as staff

If you are eligible to apply for housing via the University of Copenhagen Housing Foundation you should contact us directly at contact@housingfoundation.ku.dk and attach some sort of documentation of your employment or collaboration with UCPH, e.g. a letter of employment, a statement from your supervisor, or something else that documents your stay.

We will then send you an invitation to the booking system. It is also possible for a contact person (a secretary at your institute, your supervisor, or other) at UCPH to ask us to send you an invitation on your behalf. That way the request automatically serves as documentation.

When making a booking

It is not possible to request a specific housing option before entering the booking system. You are required to choose between the available options shown in the system.

There is no waiting list for housing. It is "first-come-first-served." You will need to familiarize yourself with our housing options on this website before you enter the system because the process is quite competitive. 

Reserving a room in the Room Availabilities section will ensure that you have it reserved for 30 minutes. Once you proceed to Room Acceptance and click save, you have completed the booking. 

Booking fee

Please note that it costs a booking fee of DKK 600 to book housing through the UCPH Housing Foundation online system. 

You can see our list of fees here.

Filling in your general information

If you wish to change your preferred email address, please make sure to change it in your online contact information immediately. Please also add a Danish phone number as soon as you have one.

If you are unable to find a room

If the online system does not provide you with suitable housing options, you are welcome to ask for our private lessors list, which includes offers given by private landladies/landlords. You can find more information about private accommodation here

Getting an offer from a private landlord is also considered to be a housing offer. If you acquire a room/apartment from the private lessors list, it will be considered as part of your 1 year of service with the Housing Foundation.