Swapping from one place to another – University of Copenhagen

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Housing Foundation > The Booking System and Contracts > Swapping from one plac...

Swapping from one accommodation to another

If you already have a booking but see a vacancy of another residence/room in your online Flow which you wish to move to, you are welcome to do so. However, please be aware that such a situation requires special attention and vigilance. In the below this is explained in detail, please make sure to read it.

If you see a room that begins before your current booking

In case you see a vacancy and wish to make a swap before your contract starts and the new residence/room is vacant from the same date or to be rented from an earlier date, the new booking will simply overwrite the old one. There is no fee for this change.

If you see a room that begins after your current booking.

If you choose a room/apartment with a start date that begins after your original booking, you will acquire 2 bookings in your name. 

In this instance, it will shorten the rental period of the original booking according to the start date of the new booking. The start date of the newest booking will always take precedence. 

Contract

Your contract has now changed and you must upload the new signed contract within 3 days as usual. You will need to upload the contracts for both locations. Your contract for both stays will be cancelled if you fail to upload your contracts (if you have not moved into any location as yet). 

Cancelling the second booking

If you regret making the new booking, or if it was a mistake you can send us an e-mail. Please bear in mind that you might not be able to get the original booking back since the system can be competitive.

Moving fee

A moving fee applies each time you swap over to a new residence, since this entails extra administrative work. You can see the price of the moving fee here

Inspection fee

If you have two bookings, then there will naturally be two inspections, which will need to be carried out by our inspectors by law. The cost per inspection is stated here. 

4-day gap in-between move-out and move-in

You are always required to move out 4 days before your last contract date. This is also the case if you have more than one booking, regardless of whether they are in the same hall of residence or building. You must arrange your own accommodation during the 4 days overlap, e.g. in a hostel, with friends or the like.

Examples:

If your contract in one residence ends on the 14th of a month, you must move out on the 10th a 10am at the latest. The move in date of your new residence will normally be the 15th at 12.00noon but please double check your contract for details.

If your contract in one residence ends on the 30th of a month, you must move out on the 26th a 10am at the latest. The move in date of your new residence will normally be the 1st at 12.00noon but please double check your contract for details.

If your contract in one residence ends on the 31st of a month, you must move out on the 27th a 10am at the latest. The move in date of your new residence will normally be the 1st at 12.00noon but please double check your contract for details.